Technology and Electronic Equipment
Requests for technology and electronic equipment (i.e. computers, cameras, hard drives, servers, etc.) should be submitted to the Psychology Tech Team for review. If the equipment is approved, the Tech Team will submit the eRequest to order and send it to the Psychology Fiscal Office for budget review and approval.
- Non-capitalized equipment items (with a value of less than $5,000) require tagging in certain cases, such as those tracked in the asset management system or those which are considered theft-prone, sensitive or which may be taken off campus.
ASC Guidelines and Procedures for Non-Capitalized Equipment Tagging and Tracking
- Capital Equipment includes all moveable items that have a probable useful life of one or more years, have original cost or value of $5,000 or more and are neither permanently attached to a building or its utility systems nor incorporated into the building at the time of initial construction or during later modifications. Equipment meeting these criteria must be reported to Asset Management as capitalized equipment.
- As Equipment Custodian, you are required to inform the Department Equipment Coordinator immediately if university equipment is stolen, lost, broken, or taken off campus.
Any item purchased or reimbursed with University funds is material property of the University, not individual employees, and must remain with the University. No individual employee may take nor personally benefit from the sale of university material or equipment.
If you have an American Express credit card for a Sponsored Program and use it to purchase a non-capitalized equipment item, it is considered university property and needs to be tagged and tracked in our Department Equipment Inventory database. Please notify psych.service@osu.edu when these purchases have been made to ensure they are tagged promptly upon receipt.
Software
Requests for software purchases should be directed to psych.service@osu.edu. All software must be reviewed by ASC Tech for security and compatibility purposes. If there are Terms and Conditions in order to complete the purchase, those will also need to be reviewed and approved by OSU Purchasing before the purchase can be finalized regardless of university payment method (pcard, purchase order, etc.). Please allow 1-2 weeks for processing.
Requests should include: 1) name of software, 2) link to order form, 3) end user name, 4) length of subscription or expiration date, 5) cost, 6) business purpose, and 7) funding source.
Furniture Equipment
All requests for new furniture (i.e. file cabinets, chairs, desks, tables, etc.) should be submitted to psych.service@osu.edu and our Facilities Coordinator will review your request, contact the appropriate vendor, and submit the eRequest.
Requests should include: 1) items needed, 2) end user name(s), 3) estimated cost (if available), 4) business purpose, and 5) funding source.
Any item purchased or reimbursed with University funds is material property of the University, not individual employees, and must remain with the University. No individual employee may take nor personally benefit from the sale of university material or equipment.